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ACCOUNTING ASSISTANT

BI Incorporated (A GEO Company)

This is a Full-time position in Boulder, CO posted March 1, 2021.

Facility: BOULDER HEADQUARTERS – EM

Compensation Base: $21.00 – $23.00 hr.

Compensation Bonus (if applicable): 

Equal Opportunity Employer.

BI is one of the leading technology companies in Colorado and the largest provider of innovative electronic monitoring solutions in the United States. We excel at proving technological solutions to over 1,000 agencies nationwide and allowing those agencies to fulfill their missions without worrying about the technical complexities.

Summary

Maintains Accounts Payable (AP) records, conducts department audits, provides payroll and accounting support and performs required projects.

Primary Duties and Responsibilities

  • Obtains approvals and general ledger accounting codes for all non- purchase-order invoices.
  • Matches receiving documents and invoices for all purchase-order related invoices.
  • Enters all appropriate invoices into the AP system and accrues use tax where applicable.
  • Provides customer service to internal and external customers and vendors.
  • Provides information and assistance to the Accounting Department as requested during month-end and year-end activities.
  • Sets up and maintains open and closed AP files, including a file of invoice copies by month for Accounting Department reference.
  • Responsible for vendor maintenance in the AP system, including maintenance of a W-9 file for all vendors.
  • Prepares journal entries when necessary.
  • Provides invoice copies of all fixed assets purchases for the Accounting Department.
  • Provides invoice copies of expenses for month-end accruals.
  • Conducts payroll audits each pay period, ensures compliance with GEO audit standards, follows up with managers and obtains all required documentation.
  • Provides recommendations to management if payroll errors are identified.
  • Provides backup and support to divisional payroll activities.
  • Assists with the annual fiscal year-end audit and any internal audits as needed.
  • Performs other duties as assigned.

 

Job Requirements:

Minimum Requirements

  • High School Diploma or GED with bookkeeping/accounting emphasis.
  • Associate’s Degree in Business, Accounting or related field preferred.
  • Three (3) years of AP experience and one (1)  year of accounting experience preferred.
  • Knowledge of AP and General Ledger accounting practices/activities.
  • Some knowledge of labor laws and payroll processes preferred.
  • Working knowledge of MS Excel and Syteline software preferred.
  • Ability to do internet research and download billing information.
  • Ability to use a 10-key adding machine.
  • Attention to detail and achievement of a high-level accuracy in work.
  • Well organized with ability to prioritize tasks and meet deadlines.
  • Ability to work with computers and the necessary software typically used by the department.

Benefits

  • Three (3) weeks paid time off
  • Eleven (11) paid holidays
  • Medical, Dental, and Vision coverage
  • Term and Whole Life insurance (includes spouse and dependent)
  • Accidental death and dismemberment insurance
  • Short- and long-term disability
  • Flexible spending account
  • 401(k) retirement program with company match
  • Stock purchase program
  • Tuition reimbursement – $3500 per calendar year
  • Legal and Identify Theft program
  • Pet Insurance
  • Various discount programs